Document Controller

Document Controller (no agencies please)

Facilitating office and document organisation and communication.

Job Description

  • Assist the Construction Manager in developing and implementing document control systems for new projects
  • Co-ordinate the Construction Manager, Quantity Surveyor and Site teams to ensure document reviews take place in a timely manner
  • Co-ordinate the Construction Manager, Quantity Surveyor and Site teams to ensure document reviews take place in a timely manner
  • Manage the flow of documentation within the organization and to external stakeholders
  • Requesting up to date drawing registers form our external consultants and updating drawing folders (both paper folder and on the shared database)
  • Ensure all technical documents, such as reports, and drawings are collated and registered appropriately on our company database.
  • Maintaining in the Company ISO 9001, 14001 and 45001 accreditation and maintenance of records, providing office support to our team of employees, including booking of courses, and events, sending emails and general administrative duties
  • Keeping well-organised and up to date files and records of business activity and ensuring that documents are saved and referenced correctly on our company data base.
  • Researching company data and archived reports as required
  • Interacting with clients and visitors either on the phone or in person, and generally meeting and greeting visitors to the office.
  • Answering phones, connecting calls to the appropriate department, and where necessary,taking phone messages and passing them on
  • Acting as a personal assistant to the executive team
  • Scheduling appointments and events
  • Participating in office meetings and taking meeting minutes
  • Receiving and filing various site documents
  • Any other administrative tasks that are required
  • Taking ownership of updating the Documents and Drawing Tracker and distributing to all required parties
  • Using various external client software packages for documents and drawings
  • Assisting with obtaining and collating Operations and Maintenance Manuals from sub-contractors and suppliers
  • Training for any carrying out internal audits

Person Specification

Professional behaviour with good interpersonal skills. Able to manage own time, prioritising and acting within direction but with minimal supervision

  • Previous experience in a similar role
  • Excellent and proven numeracy and literacy skills
  • High level of attention to detail
  • Analytical – able to work methodically, with an organised and confident approach to dealing with their workload, and in dealing with people both face to face and on the phone.
  • Able to efficiently organise members of the team to ensure meetings take place, and processes are followed
  • Able to work with little supervision, and use initiative, and knowing when to seek advice as appropriate
  • A track record of high levels of attendance and punctuality, and a reliable nature.
  • Self-starter with an organised approach to their work, and able to see a task through to its conclusion.
  • Experience of working with various file types including MS Office and excel, outlook

What we can offer you

  • Starting salary of £25,000 per annum
  • 21 days holiday plus bank holidays
  • Structured training and development in an expanding company
  • Company pension scheme

Please email your CV and covering letter to Gallaway Construction or fill in our contact form.

Standard hours are 9am to 5pm Monday to Friday.

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